{"id":7838,"date":"2023-02-15T16:41:43","date_gmt":"2023-02-15T07:41:43","guid":{"rendered":"https:\/\/www.hideandseek.co.jp\/?p=7838"},"modified":"2025-10-27T11:18:09","modified_gmt":"2025-10-27T02:18:09","slug":"complete-guide-a-must-read-for-beginners-how-to-use-and-get-the-most-out-of-zoom","status":"publish","type":"post","link":"http:\/\/www.hideandseek.co.jp\/en\/archives\/7838","title":{"rendered":"[Complete Guide] A Must-Read for Beginners! Here's How to Use and Get the Most Out of Zoom!"},"content":{"rendered":"

Now that remote work has become the norm,
\n\"Online meetings,\" \"online interviews,\" \"online live events,\" etc.,
\nThings that used to be done in person are gradually moving online, aren't they?
\n<\/span>For the past few years, I\u2019ve also been holding meetings primarily online, and only meeting in person for important occasions.
\n<\/span>Because of that, sometimes our relationship ends without ever moving beyond the online stage. (That\u2019s sad.)<\/p>\n

 <\/p>\n

Have you ever used the \"Zoom<\/strong>\", Are you making the most of it?<\/span><\/p>\n

In this article, \u201cZoom<\/strong>From the basics of how to use \u201c\u201d to ways to make the most of it<\/span>I'll explain this in detail.
\n<\/span>Read this article and see if you can find a way to use it that works for you and your organization!<\/span><\/p>\n

 <\/p>\n

What is Zoom?<\/span><\/h2>\n

\"zoom\"<\/p>\n

Zoom is a platform designed to enable smooth online communication,
\nIt is the only platform launched with video as its core service.<\/span><\/p>\n

 <\/p>\n

How Zoom Works<\/span><\/h2>\n

As I mentioned at the beginning, \u201conline meetings\u201d (hereinafter referred to as \u201cMTG\u201d) and \u201conline interviews,\u201d etc.,
\n<\/span>There are many opportunities to use Zoom in various business settings.<\/span><\/p>\n

Among these, \u201cWhen You're the Host of an MTG Event<\/strong><\/span>\",\"
\n<\/span>\u300cThe other person is the host (organizer)<\/strong><\/span>\"Depending on the situation, the usage and service plans will vary, so,\"
\n<\/span>From here on, we'll introduce them based on their intended uses!<\/span><\/p>\n

 <\/p>\n

[First of All]
\nTo use Zoom, you need to install the app!<\/span><\/h3>\n

To use Zoom, you need to install the app.
\n<\/span>Whether you're the Zoom host or not, you'll need to install the app, so don't forget!
\n<\/span>Here, we'll explain how to use it on a PC and a smartphone.<\/span><\/p>\n

 <\/p>\n

When using a PC<\/span><\/h4>\n

(1) Prepare the PC You Will Be Using
\n<\/span>\u00a0 <\/span>For desktop PCs, you'll need to provide your own webcam.
\n<\/span>\u203b<\/span>If you're using a laptop, it has a built-in microphone and camera, so you don't need to bring your own.<\/span><\/p>\n

(2) Check that your internet connection is working properly<\/span><\/p>\n

(3) Install the app called \u201cZoom \u2013 One Platform to Connect\u201d
\n<\/span>https:\/\/zoom.us\/support\/download<\/a><\/p>\n

(4) Once the Zoom app launches, you're done.<\/span><\/p>\n

 <\/p>\n

When using SP<\/span><\/h4>\n

(1) Install (download) the app called \u201cZoom \u2013 One Platform to Connect\u201d<\/span><\/p>\n

(2) Once the Zoom icon appears on your home screen, you're all set.<\/span><\/p>\n

 <\/p>\n

That's it\u2014you're all set!
\nNext, we'll show you how to use it for different scenarios.<\/p>\n

 <\/p>\n

[Pattern 1]I'm the host<\/strong>(In the case of the organizer)<\/span><\/h3>\n

\"zoom\"<\/p>\n

<\/h5>\n
\u25a0But first, what is a host?<\/h5>\n

The organizer of an MTG is called the host. This host issues the meeting ID, and
\nYou can configure the details for the meeting you are hosting.<\/p>\n

 <\/p>\n

What a Host Can Do<\/h4>\n
    \n
  • \u25a0<\/span> You can choose whether or not to allow participants to join the MTG<\/strong><\/span>
    \nThe host can freely control whether MTG participants are allowed to join.
    \nEven when the meeting starts, participants cannot join unless their access has been approved.
    \nSince the host can schedule meetings whenever they want, this is a convenient feature.<\/li>\n<\/ul>\n

     <\/p>\n

      \n
    • \u25a0 <\/span>You can configure screen sharing settings<\/strong><\/span>
      \nThere are times when you might want to share your computer screen during an MTG.
      \nThe host can freely share their screen without having to configure anything, but
      \nAs the host, you can also grant those permissions to MTG participants.<\/li>\n<\/ul>\n

       <\/p>\n

        \n
      • \u25a0<\/span>\u00a0You can change a participant's name<\/strong><\/span>
        \nYou can change not only your own name but also the names of other MTG participants.
        \nSince the default Zoom name is often left as the default setting (such as a nickname you set yourself),
        \nIt's also pretty convenient that you can display members' names in a way that's easy for other participants to understand.<\/li>\n<\/ul>\n

         <\/p>\n

          \n
        • \u25a0 <\/span>You can create breakout rooms<\/span><\/strong>
          \nA breakout room is a space where, during a meeting,
          \nThis feature allows participants to be divided into small groups so that each group can hold a meeting in its own room.
          \nFor meetings with a large number of participants,
          \nThis feature is useful in situations where you might want to split into small groups for a discussion.<\/li>\n<\/ul>\n

           <\/p>\n

            \n
          • \u25a0 <\/span>You can also make other participants hosts<\/strong><\/span>
            \nIf you, as the host, have to leave the meeting early,
            \nLet's make another participant the host.
            \nThat way, the meeting will continue even if you're not there!<\/li>\n<\/ul>\n

             <\/p>\n

              \n
            • \u25a0 <\/span><\/strong>You can also make other participants \"co-hosts\"
              \n<\/strong><\/span>There isn't just one host; participating users can also be designated as \"co-hosts.\"
              \nOnce you become a \"co-host,\" you'll be able to make the same settings that the primary host can make.
              \nThis is great for meetings with multiple participants!<\/li>\n<\/ul>\n

               <\/p>\n

                \n
              • \u25a0<\/span>\u00a0Can force-quit MTG<\/strong><\/span>
                \nThe host can force the meeting to end.
                \n(Other participants will only see a \"Leave this meeting\" button.)
                \nYou can end the meeting whenever you're ready.<\/li>\n<\/ul>\n

                 <\/p>\n

                 <\/p>\n

                 <\/p>\n

                And so on\u2014there are so many things a host can do!<\/p>\n

                 <\/p>\n

                How to Use It as a Host<\/h4>\n

                ...Sorry to keep you waiting! Let's dive right into how to use it!<\/p>\n

                \u25a0<\/span> How to Schedule a Meeting<\/strong><\/span><\/h5>\n

                First, click \u201cSchedule a Meeting\u201d in the upper-right corner (red box in the image).<\/p>\n

                \"\"<\/p>\n

                Next, the screen shown below will appear, so fill in the fields within the red boxes.<\/p>\n

                Click \"Save\" to complete the scheduling!<\/p>\n

                \"\"<\/p>\n

                \"\"<\/p>\n

                 <\/p>\n

                \u25a0<\/span> How to Share a Scheduled Meeting with Participants<\/strong><\/span><\/h5>\n

                Once the MTG you just created has been saved, the screen will look like this.
                \nIf you click \u201cStart,\u201d the event will begin immediately, but instead, click \u201cCopy Invitation\u201d next to it.
                \nYou'll then see the URL and password required to join the MTG displayed in the text, so
                \nLet's share that with the participants as is!<\/p>\n

                \"\"<\/p>\n

                Also, regarding \u201cGoogle Calendar,\u201d which is highlighted in the pink box,
                \nClick there to sync with \"Google Calendar\"!
                \nOnce you sync your calendars, you'll be able to see at a glance when meetings are scheduled, so be sure to give it a try!<\/p>\n

                 <\/p>\n

                [Scenario 2] When the other person is the host (organizer)<\/strong><\/h3>\n

                When I'm not hosting, I don't really have anything to do.
                \nI believe the host has already shared the meeting link with you, so,
                \nJust click the meeting link at the scheduled time to join the meeting!<\/p>\n

                 <\/p>\n

                It's really easy, isn't it? ^^<\/p>\n

                 <\/p>\n

                \"zoomdog\"<\/p>\n

                Basic Instructions for Joining a Zoom Meeting<\/h2>\n

                When you join an MTG, icons like the ones below will appear at the bottom of the screen.<\/p>\n

                Among those, I'll explain the icons you use most often!<\/p>\n

                \"\"<\/p>\n

                \u25a0<\/span> Mute<\/strong><\/span><\/h5>\n

                If you turn off the mute button, you won't be able to hear the voice.<\/p>\n

                To turn it on or off, simply click the icon\u2014it's that easy.<\/p>\n

                \u25a0<\/span>\u00a0Start Video<\/strong><\/span><\/h5>\n

                When you click the \u2191 arrow on the video button, the following text appears.
                \n\u30fbBlur the background
                \nJust as the words say, the background becomes blurry.
                \nThis is recommended for people who work remotely from home or who attend meetings in crowded places.
                \n\u30fbSelect a virtual background
                \nYou can change the background to any image you like!<\/p>\n

                \u30fbSelecting a Video Filter
                \nJust like in a photo app, you can apply filters.<\/p>\n

                \u3042\"\"<\/p>\n

                \u25a0<\/span>\u00a0Participants<\/strong><\/span><\/h5>\n

                When you click the \u2191 arrow on the participant button, the following message appears.
                \nIn meetings with a large number of participants, you can change participants' names here.<\/p>\n

                \"\"<\/p>\n

                \u25a0<\/span>\u00a0Chat<\/strong><\/span><\/h5>\n

                Chat is a feature that allows you to send messages to participants.
                \nYou can also send messages to specific participants, so be sure to give it a try!<\/p>\n

                \"\"<\/p>\n

                \u25a0<\/span>\u00a0Screen Sharing<\/strong><\/span><\/h5>\n

                When you click the \u2191 arrow on the screen-sharing button, the following message appears.
                \nBy making it possible for \u201cmultiple participants to share simultaneously,\u201d as explained earlier,
                \nSince you'll be able to share your screen even if you're not the host, this is something hosts should definitely check out.<\/p>\n

                \"\"<\/p>\n

                \u25a0<\/span> Recording<\/strong><\/span><\/h5>\n

                As the name suggests, this feature allows you to record meetings. It\u2019s handy when some participants can\u2019t attend the meeting!<\/p>\n

                \"\"<\/p>\n

                \u25a0<\/span>\u00a0Breakout Room<\/strong><\/span><\/h5>\n

                This feature literally allows you to create breakout rooms. It\u2019s important to select \u201cAssign manually\u201d here.
                \nWhen you click \"Assign Manually,\" you'll be able to freely assign participants to rooms.
                \nYou might not have many opportunities to use it, but this feature makes online MTG meetings so much easier!<\/p>\n

                \"\"<\/p>\n

                \u25a0<\/span> Reaction<\/strong><\/span><\/h5>\n

                When you click the reaction button, emojis will appear as shown below.
                \nEven when you're muted, try tapping the reaction button to show your reaction.
                \nReaction emojis are temporary, so they disappear right away, but
                \nSince the \u201cRaise Hand\u201d button won\u2019t disappear unless you click it,
                \nGive it a try if you have any questions!<\/p>\n

                \"\"<\/p>\n

                 <\/p>\n

                ...That's all there is to it!<\/p>\n

                 <\/p>\n

                Does the content of the event vary depending on the plan?<\/h3>\n

                Finally, here\u2019s an introduction to the most important plan.<\/p>\n

                When using Zoom as a \"host,\"<\/span>You must have a Zoom account, so
                \n<\/span>You should keep this pricing plan in mind, too!
                \n<\/span>For more details on our services, please check out our official website ^^
                \n

                \"\"<\/figure>
                Zoom Workplace Plans and Pricing | Zoom<\/div>
                Zoom is a leader in modern enterprise video communications, providing an easy-to-use and reliable cloud platform for video and audio conferencing, chat, and webinars across mobile, desktop, and room systems. Zoom Rooms is a proprietary software-based meeting room solution used worldwide in executive boardrooms, conference rooms, huddle rooms, training rooms, offices, and classrooms. Founded in 2011, Zoom enables businesses and organizations to bring teams together in a seamless environment and achieve more...<\/div><\/div>
                \"\"<\/div>
                Zoom<\/div><\/div>
                <\/div><\/div><\/div><\/div>
                \n<\/span>*Service details are current as of January 2025.*<\/p>\n

                Free Plan<\/span><\/h4>\n

                As long as the number of participants is 100 or fewer and the time limit is 40 minutes or less,<\/span>You can host MTG sessions even with the free plan.<\/span><\/p>\n

                Pro Plan<\/span><\/h4>\n

                The event is open to up to 100 participants, with a time limit of up to 30 hours!<\/span><\/p>\n

                Business Plan<\/span><\/h4>\n

                The event can accommodate up to 300 participants, and there\u2019s effectively no time limit!<\/span><\/p>\n

                 <\/p>\n

                Summary<\/h2>\n

                We've introduced how Zoom works and its basic features.
                \nI\u2019m sure there were some features you weren\u2019t familiar with or had never used before.<\/p>\n

                Now that \u201conline\u201d has become the norm, Zoom is used in a wide variety of situations.
                \nBe sure to give it a try!<\/p>\n

                 <\/p>","protected":false},"excerpt":{"rendered":"

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